Job Name:
HR Legal Administrative Coordinator I

General information

Location: Oak Park Heights, MN
Date:
01-Jun-2022
Company:
Andersen Corporation
Ref #:
1573
Job Category:
Legal
Oak Park Heights
MN

Description & Requirements

 
We’re focused on bringing more light into people’s lives by helping them create healthier, happier spaces to build memories and do what they love. This applies to our team, too. By celebrating our differences and embracing a positive work-life balance, we are recognized as a Yellow Ribbon company, one of Forbes Magazine’s 2021 “America’s Best Large Employers” and a “Best Employer for Diversity.”. As a 2021 Energy Star Partner of the Year, Andersen is also committed to environmental health and sustainability. No matter your role, you’ll have the opportunity to make a difference.

Andersen is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, disability, marital status, national origin, citizenship, genetic information, protected veteran status, or any other characteristic protected by law.

SUMMARY:

The HR Legal Administrative Coordinator I is a hands-on representative of the HR Legal team who helps facilitate basic functions and provides timely, proactive administrative support to assigned individual(s) or team(s).

This position is responsible for preparing and coordinating any functions pertaining to employment, compensation, labor negotiations and employee relations. The position plays an active role in formulating methods to improve employment policies, processes and practices as well as recommending changes to management.

PRIMARY RESPONSIBILITIES:

·    Handle highly sensitive and confidential information on a regular basis;

·    Maintain calendars & schedule; manage email in-boxes

·    Answer, screen, direct and follow-up when appropriate on phone calls

·    Prepare, proof and distribute correspondence; handle incoming mail, complete mailing projects

·    Schedule & prepare environment for meetings; create documents for meetings and department events (e.g. agendas, handouts, catering); complete, store & distribute meeting minutes or notes as required.

·    Assist with preparation and proofing of reports, materials and documents (e.g. presentations, department communications, spreadsheets, charts)

·    Access PeopleSoft HRIS database and PowerBI Reports; run queries for information as needed to support delivery partners. run reports, update files, and input data where needed.

·    Provide training and direction for other system users.

·    File maintenance and management (hardcopy and electronic) following legal retention requirements, as appropriate (e.g., AW Records Management process)

·    Coordinate travel arrangements and assist with completion of expense reports

·    Coordinate appropriate internal processes (e.g., invoice processing, P-cards, time reporting)

·    Maintain appropriate levels of office supplies, equipment & other materials

·    Complete special projects as assigned

·    Maintain standard work for position

·    Provide information on behalf of leaders to business partners

·    Attend, participate, create, and administer meeting minutes

·    Coordinate department events

·    Provide back up to other administrative personnel as required

Other duties as required


QUALIFICATIONS:


    Flexibility, cooperation and negotiation skills

    ·    High School degree or equivalent work experience is required

    ·    Minimum 1-3 years experience in legal administrative or HR support role.

    ·    Highly motivated with ability to pro-actively provide support

    ·    Strong at sorting and organizing information to develop informative clear communication vehicles

    ·    Capable of independently managing multiple tasks/projects in a professional, efficient manner

    ·    Excellent customer service & follow-through skills

    ·    Strong desktop computer skills (MS Office applications including spreadsheet, presentation, word processing, email, schedule management and associated software)

    ·    Experience with HRIS software or database software

    ·    Ability to exercise sound judgment and strict confidentiality standards 

    ·    Must have strong writing and communication skills

    ·    Establishes good interpersonal relationships with others

    ·    Ability to manage multiple and/or time dependent activities

    CULTURE AND BENEFITS:

    “Be Orange. Be You.” is how we express our belief that by embracing our differences, and empowering you, we’ll be a stronger team able to accomplish what otherwise wouldn’t be possible. This Orange spirit has helped us become the #1 innovative window and door brand* and the one homeowners love the most.** It’s also why we’re committed to supporting you to approach each day with a bright outlook.

    Benefits include, and are not limited to:

    • Medical/Dental/Vision/Life Insurance
    • Health Savings Account contributions
    • Paid holidays plus PTO
    • 401(k) plan & contributions
    • Professional development and tuition reimbursement opportunities
    • Charity contributions
    • Nationwide career opportunities

    We look forward to seeing how your unique skills, background and experiences will inspire our team and help us continue to be the leader we are today.

    * 2020 Andersen brand surveys of U.S. contractors, builders & architects

    ** 2020 Andersen Brand Survey of U.S. homeowners

    During 2022, each eligible Andersen employee will receive $1,000 for each full fiscal quarter they are actively employed and fully vaccinated against COVID-19. An eligible employee hired during a quarter will receive a prorated payment based on the number of days employed during the quarter. Those eligible include fully-vaccinated regular full-time and part-time employees (at least 20 hours per week) who are not subject to a collective bargaining agreement. These and other terms and conditions of Andersen’s 2022 Profit Sharing Plan, including the definition of full vaccination against COVID-19, are subject to change or termination without notice.