Job Name:
Administrative Assistant II

General information

Location: Oak Park Heights, MN
Date:
06-Jun-2022
Company:
Andersen Corporation
Ref #:
1559
Job Category:
Finance and Accounting
Oak Park Heights
MN

Description & Requirements

We’re focused on bringing more light into people’s lives by helping them create healthier, happier spaces to build memories and do what they love. This applies to our team, too. By celebrating our differences and embracing a positive work-life balance, we are recognized as a Yellow Ribbon company, one of Forbes Magazine’s 2021 “America’s Best Large Employers” and a “Best Employer for Diversity.”. As a 2021 Energy Star Partner of the Year, Andersen is also committed to environmental health and sustainability. No matter your role, you’ll have the opportunity to make a difference.

Andersen is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, disability, marital status, national origin, citizenship, genetic information, protected veteran status, or any other characteristic protected by law.

SUMMARY:

Provide timely, proactive administrative support to assigned individual(s) or team(s).

PRIMARY RESPONSIBILITIES:

  • Occasionally handle confidential information
  • Schedule & prepare environment for meetings; create documents for meetings and department events (e.g. agendas, handouts, catering etc.); complete, store & distribute meeting minutes or notes as required.
  • File management (hardcopy and electronic) following legal retention requirements, as appropriate (e.g., AW Records Management process)
  • Prepare, proof and distribute correspondence; handle incoming mail, complete mailing projects. Maintain contact and paper files.
  • Coordinate travel arrangements and assist with completion of expense reports as well as appropriate internal processes (e.g. MACD, invoice processing, P-cards, time reporting)
  • Assist with preparation and proofing of reports, materials and documents (e.g. presentations, department communications, spreadsheets, charts, etc.)
  • Maintain calendars & schedule; manage email in-boxes
  • Maintain appropriate levels of office supplies, equipment & other materials
  • Answer, screen, direct and follow-up when appropriate on phone calls
  • Complete special projects as assigned
  • Maintain standard work for position
  • Provide information on behalf of leaders to business partners

QUALIFICATIONS:

  • High School Degree or equivalent
  • 1-3 years of experience
  • Must have basic writing and communication skills
  • Establishes good interpersonal relationships with others
  • Strong organizational & coordination skills
  • High computer skills, including spreadsheet, presentation, word processing, email, schedule management and associated software
  • Ability to manage multiple and/or time dependent activities
  • Flexibility, cooperation, and negotiation skills
  • Customer focus

CULTURE AND BENEFITS:

“Be Orange. Be You.” is how we express our belief that by embracing our differences, and empowering you, we’ll be a stronger team able to accomplish what otherwise wouldn’t be possible. This Orange spirit has helped us become the #1 innovative window and door brand* and the one homeowners love the most.** It’s also why we’re committed to supporting you to approach each day with a bright outlook.

Benefits include, and are not limited to:

  • Medical/Dental/Vision/Life Insurance
  • Health Savings Account contributions
  • Paid holidays plus PTO
  • 401(k) plan & contributions
  • Professional development and tuition reimbursement opportunities
  • Charity contributions
  • Nationwide career opportunities

We look forward to seeing how your unique skills, background and experiences will inspire our team and help us continue to be the leader we are today.

* 2020 Andersen brand surveys of U.S. contractors, builders & architects

** 2020 Andersen Brand Survey of U.S. homeowners

During 2022, each eligible Andersen employee will receive $1,000 for each full fiscal quarter they are actively employed and fully vaccinated against COVID-19. An eligible employee hired during a quarter will receive a prorated payment based on the number of days employed during the quarter. Those eligible include fully-vaccinated regular full-time and part-time employees (at least 20 hours per week) who are not subject to a collective bargaining agreement. These and other terms and conditions of Andersen’s 2022 Profit Sharing Plan, including the definition of full vaccination against COVID-19, are subject to change or termination without notice.